|Chamber Bid Policy|
The Chamber wishes to provide its members equal opportunity to provide goods and services to the Chamber of Commerce. The Chamber adheres to the following bid policy in choosing its vendors. To ensure that your business receives the opportunity to bid, please make sure that your business is listed in the appropriate categories by contact Amy Laseter at 706-864-3711 or
Members of the Chamber, in good standing, shall always be given first consideration in the purchase of materials or service requirements for the Chamber / CVB, with a minimum expenditure amount of $500.00 and allowing for emergency procurement to be authorized by the Chair of the Board of Directors and President of the Chamber.
Favoritism in the selection of vendors is not allowed. Occasional meetings, recreation or entertainment with members and vendors may occur. Excessive entertainment of any sort must be avoided.
Bidding a sufficient number of Chamber members ensures adequate competition and assures that the Chamber is obtaining the best possible value.
Recurring costs, such as employee benefits, utilities, professional fees, etc. do not require annual bidding. That being said, it might be suggested that these items, whenever possible, go out for bid every three years.
Expenditures for a period in excess of 12 months (i.e. leases) require the signature of the current Chairman of the Board as well as the President.
At the beginning of planning for a Chamber / CVB project or event, a list will be made of all possible materials and services required and bids will be sent out to all chamber members in the category that would apply with specifics required for member to fairly submit a bid, allowing for emergency procurement as stated above. Members are responsible for making sure they are listed in the appropriate categories in the Chamber database.
The Chamber will not share bid information with one member over another in an effort to meet or beat quotes, and will keep all bid information confidential throughout and after the bid process.
The Chamber will notify those members that submit a bid to inform them of the outcome of the bidding process, within a reasonable period of time.